myhomedataroom.com/why-is-secure-file-sharing-important-to-law-firms/
Many industries require secure exchange of sensitive and critical documents to enhance customer experience improve productivity and ensure confidential data is protected from cyber-attacks. Examples include healthcare, financial services and law enforcement.
Although sending information via email is a quick and efficient method of communication, it isn’t the most secure option. Email documents are susceptible to hacker attacks and spammers who may intercept messages. It is essential to use a platform that uses encryption and protocols in order to block unauthorized parties from accessing information.
It’s more secure and safer secure to use an online fax platform for confidential documents than email. It allows you to send documents without the need for a traditional fax machine or an landline, and it can be used anywhere you have an internet connection. In addition, many fax providers offer features such as redaction and digital signatures making it easy for teams to sign and create documents together.
When it comes time to store paper documents, make sure that they’re not left out on desks for anyone to take or to put in a shared printer. You should also implement an orderly desk and regularly shred old files to ensure that they don’t fall into the wrong hands. When it comes to online storage, make sure that any data you upload to a repository is secured and requires multi-factor authentication for access. You should also be able to monitor when and when the document was accessed which is crucial in the event of a data breach or other issue.