www.justboardroom.com/7-tips-for-asking-for-a-meeting-availability/
A video conference with remote participants is a virtual board meeting. Virtual meetings are designed to be more accessible to those who are unable to attend in person due to work commitments health issues, time constraints.
The ability to participate remotely can bring a variety of advantages, including cost savings on travel and reducing lost time due to scheduling conflicts. There are certain differences between a virtual and an in-person meeting which can impact the efficiency of the discussion.
If you’re not with others, it might be difficult to read the body language and facial expressions. This can result in a lower level of engagement during meetings that are online, especially if the board directors aren’t familiar with the technology or are having difficulty using it.
One solution is to implement something similar to a whiteboard within the boardroom program to encourage participants to work together and contribute. Another option is recording the meeting so board members who are unable to attend can review the meeting minutes afterward. Recordings are also useful to share with new board members.
Before the call starts, it is important to run through the technology. This will ensure that everyone can be heard and seen clearly. Monitoring for things like updates to software on computers or camera quality, as well as microphone settings can help avoid any issues that might occur during the meeting. Asking each participant to muffle their own voices when they aren’t talking can help reduce background noises and distractions.