A board meeting that is online is a good way to keep your board members active and make decisions without the time and expense of travelling. However, a few common challenges can hinder the effectiveness of your meetings and hinder the efficiency of your board.
Disconnections. Remote participants may have trouble connecting to a virtual conference unlike attendees in person. This might not be a problem but it could result in http://boardmeetingplatform.blog a sense of disconnection and lower engagement levels. Make sure you offer the video conferencing solution that is easy-to-use and has high-quality audio.
Inadequate documentation. Minutes should be precise and clear. Ideally, the designated minutes-taker will keep a record of all important discussions and decisions verbatim so that there is no confusion down the line. You should also think about investing in a system for document management that allows you to securely share and manage the meeting materials and documents.
A low level of engagement among board members. The camaraderie and conversations that occur in person between board members can be difficult to duplicate online. To combat this, you can try adding a few icebreaker activities, breakout sessions or even an exercise to your meeting.
Time limitations. The limited time available for discussion of each item during an online board meeting could be a major disadvantage. Be sure to allocate the appropriate amount of time for each discussion and adhere to it. Also, try not to load your directors with boring topics that will be difficult to discuss.